Careers Operations
Office Administrator (Open)
Job Details
Job Type: Full-time
Number of hires for this role: 1
Full Job Description
Are you an independent thinker who likes to leave things better than you found them? Do you thrive off working in a fast-paced environment? Do you love organization? Do you want to work for a company that enforces its values, removes negativity from the workplace, and puts its team members first, always? Are you ready to make an impact?
Autoline Industries is seeking an organized and self-motivated Office Administrator to play a key role in our companies’ success. This is fantastic opportunity for someone who is a team player, results focused, and has a strong drive for continual improvement.
What Your Day Might Look Like
As the Office Administrator you will undertake a variety of day-to-day office and clerical tasks and work cross departmentally to ensure business operations run smoothly. You will also enhance the organization’s talent and culture through various HR functions. Our ideal candidate is reliable, organized and a self-starter who will be expected to perform the following responsibilities:
- Serve as primary point of contact for day-to-day office operations
- Responsible for management of the building, including management of repairs, tenant issues, etc.
- Address and manage HR related tasks including but not limited to: recruiting, onboarding, termination procedures, payroll changes/discrepancies and time clock in/out adjustments.
- Administers various human resource plans and procedures for all company personnel; assists in the development and implementation of employee handbook and personnel policies and procedures.
- Supervises and coordinates overall administrative and office activities
- Responsible for maintaining inventory of relevant office supplies and ensures common areas are well stocked
- Establish and maintain effective filing system
- Follows existing office workflow procedures and implements new systems to ensure maximum efficiency
- Assist with bookkeeping functions as needed
- Plan and manage travel-related meetings and conferences
- Screen phone calls
- Recognize and proactively manage potential problems (team member, customer, facility, etc.) and escalate to next level as necessary
- General office duties and departmental support as needed
- Ensures company culture and values are upheld, always
What you bring to the table
You are hardworking and maintain calm poise in stressful situations. You do things not because they are easy, but because they are right. You re-conceptualize issues to discover solutions to hard problems. You constantly look for ways to make the process faster and better. You are known for candor, authenticity, transparency, and being non-political. You are motivated and ready to make an impact.
- 1+ years of experience with office administration or similar role
- You have a base knowledge of administrative tasks and responsibilities
- High level of organization and attention to detail
- You’re comfortable with multi-tasking in a deadline-driven environment
- You possess excellent time management skills
- You pay attention to details. As far as you are concerned, anything worth doing is worth doing right the first time
- You are motivated and driven. You volunteer for new challenges without waiting to be asked.
- You have the skill to anticipate needs of the company and executive team
- You are able to juggle multiple tasks at once and can quickly change gears as needed
- You volunteer for special projects and to assist keeping others on task and organized while keeping the office running
- You truly want to make a difference for the company and the team
- You are looking to advance your career and grow into new and exciting responsibilities
- You have a demonstrated ability to problem solve and critical thinking skills
- You are competent in Microsoft applications including Word, Excel, and Outlook. Experience with SharePoint and Teams a plus
- You want to work for a company that enforces its values, removes negativity from the workplace, and genuinely wants every team member to succeed
- Ability to occasionally work past normal hours during the week and potentially weekends as needed
What we can offer you
We strive to hire the best and we highly value integrity, excellence, respect, inclusivity, and group collaborations. We encourage independent decision-making by employees, are candid with each other, retain only our highly effective people, and avoid contractive rules. Our philosophy is people over process. Specifically, we have great people working together as a dream team. With this in mind, we are a more fun, flexible, stimulating, creative, collaborative, and successful organization.
- Strong company culture that values people
- Competitive salary
- Generous PTO
- Casual Dress Code
- Employee Recognition Program
- Training Opportunities
- Health, Dental and Vision Benefits (available after 90 days)
- Sick Days
- Paid Holidays
- Employee Recognition Program
- Training Opportunities
About Us
Headquartered in Mesa, Arizona, Autoline Industries is an innovative manufacturing and distribution company specializing in aftermarket automotive performance parts, cryptocurrency hardware, and mil-spec components for defense, aerospace, and commercial industries. We are locally owned and operated and are proud to serve a multitude of industries across the greater southwest region.
Founded in 2003 on a foundation of motorsports, the team at Autoline Industries set out to raise the standard in racing suspension. Over the years we have manufactured some of the highest quality aftermarket automotive products that have been trusted by professional drivers and enthusiasts across the globe and have also expanded into new industries and applications. From golf training aids to defense systems, we are proud to continue to grow our vast array of applications every day.
Today we are situated in a 100,000 square foot warehouse which allows us to continue to grow our manufacturing floor and house the newest machines to stay ahead of the ever-evolving curve. Our team has the experience and knowledge necessary to handle entire projects from start to finish. Whether it is assistance with product design, CNC machining, storage, assembly, coatings or even drop-shipping, we are dedicated to helping businesses succeed.
Autoline Industries demonstrated success, cutting edge technology and commitment to customer satisfaction leaves us with no limits on what we can create.
Job Type: Full-time
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Application Question(s):
- What interests you most about this position?
Experience:
- Administrative: 1 year (Preferred)
Work Location:
- One location
Work Remotely:
- No
Work Location: One location